Privacy Policy
Effective Date: October 7, 2025
Last Updated: October 7, 2025
Total Talent Advisors (“we“, “our“, or “us“) is committed to respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our website, use our services, or apply for employment opportunities through us.
This Policy complies with all applicable U.S. privacy laws, including but not limited to the California Consumer Privacy Act (CCPA/CPRA), Virginia Consumer Data Protection Act (VCDPA), Colorado Privacy Act (CPA), Connecticut Data Privacy Act (CTDPA), Utah Consumer Privacy Act (UCPA), and similar state laws that may take effect in the future.
- Information We Collect
We collect the following categories of personal information, depending on how you interact with us:
- Identifiers & Contact Information
- Full name, address, email address, phone number
- IP address, device ID
- Professional Information
- Job title, employer, business contact info
- Job descriptions, hiring requirements
- Applicant Information
- Resume, education and employment history
- Skills, licenses, and certifications
- References and contact details
- Interview notes and assessments
- Internet/Device Information
- Browser type, operating system
- Pages visited, time on site, links clicked
- Inferred Data & Preferences
- Communication preferences
- Job interests based on prior interactions
We may also collect sensitive personal information, such as government IDs or demographic data (where required for compliance or voluntarily submitted), subject to additional protections.
- How We Use Personal Information
We use the collected information for the following purposes:
- To provide recruitment and talent services
- To evaluate job applicants and match them with opportunities
- To communicate with clients, candidates, and service providers
- To manage business operations and maintain records
- To comply with contractual or legal obligations
- To improve our website and analytics
- To prevent fraud and ensure security
We will not use your personal information for materially different, unrelated, or incompatible purposes without updating this Policy or providing notice.
- Cookies and Tracking Technologies
We use cookies and similar technologies (e.g., web beacons, session replay tools, device identifiers) to:
- Enhance website performance and functionality
- Analyze traffic and user behavior
- Enable social media features
- Serve relevant advertisements (if applicable)
You may modify your browser settings to manage or block cookies. Some features may not function properly without cookies enabled.
- How We Share Information
We do not sell your personal information, nor do we use it for targeted advertising without your consent.
We may share personal information with:
- Clients (employers) as part of the recruiting process
- Service providers (e.g., IT, analytics, background check vendors) under binding contracts
- Legal or regulatory authorities as required by law
- Professional advisors (e.g., legal, accounting) to comply with obligations
- Successors in a business sale, merger, or acquisition
All data sharing is done under appropriate legal and contractual safeguards.
- Your U.S. State Privacy Rights
Residents of certain U.S. states have specific privacy rights under applicable laws. These may include:
| Privacy Right | Description |
| Right to Know / Access | Request the categories and specific pieces of personal information we collect. |
| Right to Delete | Request deletion of personal information we’ve collected about you. |
| Right to Correct | Request correction of inaccurate personal data. |
| Right to Opt-Out | Opt out of sale, sharing, or targeted advertising. |
| Right to Limit Use | Limit use and disclosure of sensitive personal information (where applicable). |
| Right to Appeal | Appeal our decision if your request is denied (VA, CO, CT, etc.). |
| Right to Data Portability | Request a copy of your personal data in a portable format. |
| Non-Discrimination | You will not be denied services or penalized for exercising your rights. |
You can exercise these rights by submitting a request via our Privacy Request Form, emailing us at info@totaltalentadvisors.com, or calling (800) 282‑7161.
We will verify your identity before fulfilling any privacy requests, which may involve confirming your contact information or prior interactions with us. You may designate an authorized agent to make requests on your behalf, subject to verification.
- Retention of Personal Information
We retain personal information only for as long as necessary to:
- Fulfill the purposes outlined in this Policy
- Comply with legal and regulatory obligations
- Resolve disputes and enforce agreements
- Consider applicants for future job openings (unless deletion is requested)
When retention is no longer necessary, we securely delete or anonymize the data.
- Data Security
We implement reasonable and appropriate administrative, technical, and physical security measures to protect personal information. These include:
- Secure servers and encryption protocols
- Role-based access controls and authentication
- Employee confidentiality and training
- Regular security reviews and vulnerability testing
Despite our efforts, no system is 100% secure, and we cannot guarantee absolute security.
- International Users & Data Transfers
If you are located outside the United States, including in the European Economic Area (EEA), your personal data may be transferred to and processed in the U.S.
We implement appropriate safeguards for international data transfers in compliance with GDPR, such as:
- Standard Contractual Clauses (SCCs)
- Data Protection Agreements
- Legitimate interest assessments (as needed)
By using our services, you acknowledge the transfer and processing of your data in the U.S.
- Children’s Privacy
Our services are not intended for, nor do we knowingly collect information from, individuals under the age of 16. If we become aware that we have collected data from a child, we will promptly delete it.
- Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will post the revised version with an updated “Effective Date” on our website. If material changes are made, we will provide notice as required by law.
- Contact Us
For questions about this Privacy Policy or your personal information, please contact:
Total Talent Advisors
📧 Email: info@totaltalentadvisors.com
📞 Phone: (800) 282‑7161
🌐 Website: www.totaltalentadvisors.com
🔗 Privacy Request Form: www.totaltalentadvisors.com/privacy-request